Rules & Guidelines:
NIRx is organizing the Show your fNIRS Research - Student Contest to showcase educational and entertaining functional near-infrared spectroscopy concepts and activities.
All entrants in the Show your fNIRS Research - Student Contest agree to comply unconditionally with all the provisions set out in these Rules and Guidelines – any entrant who does not comply will be considered ineligible for participation.
NIRx shall have the right, but not the obligation, to monitor the Show your fNIRS Research - Student Contest and determine compliance with these Rules and Guidelines, and the right at its sole discretion to refuse and remove any video, in whole or in part, that it finds to be in violation of these Rules and Guidelines or otherwise unlawful and objectionable.
Eligibility: The Show your fNIRS Research - Student Contest is open to all students working or having worked with NIRx fNIRS equipment. Employees of NIRx and their family members and those living in their immediate households, whether or not related, are ineligible.
There is no entry fee.
1. Entry Requirements
Failure to meet any of these requirements will result in disqualification.
Deadline: Entries must be submitted by October 21, 2018 at 5 p.m. EST.
Duration: Videos must be no longer than 3 minutes in duration.
Video format: Videos must be submitted in .MP4, .AVI, or .WMV format, in HD resolution.
Transcript: Entrants are requested to provide a complete transcript of the video upon submission. This is not mandatory, but highly preferred.
Originality: Videos must be original and unpublished works. Videos may not appear on any public website or be made available to the public during the contest’s duration.
Subject: Videos must focus on the use of NIRx functional near-infrared spectroscopy (i.e. use of the NIRSport or NIRScout). Only videos displaying NIRx devices will be considered. Submissions must not contain text or imagery that is inappropriate, indecent, obscene, hateful, tortuous, defamatory, slanderous, or libelous; or contain text or imagery that promotes bigotry, racism, hatred, or harm against any group or individual or promotes discrimination based on race, gender, religion, nationality, disability, sexual orientation, or age.
Permissions: Entrants assert that they either own or have the rights to use all content used in videos, and that material is properly credited. Entrants using third-party material (i.e. material not owned by entrant) must have received explicit permission from the owner to use these materials. Entrants grant NIRx royalty-free, perpetual, irrevocable, non-exclusive right and license to the materials.
Parental Consent: Anyone under the age of 18 who appears in a video must have parental consent; entrants must obtain consent prior to video submission.
Language: Videos in English are preferred, although all languages are accepted. Videos not in English must include English subtitles.
2. Judges and Judging Criteria
Winners will be selected by the NIRx team. Videos entered into the contest shall be judged according to originality, innovativeness, scientific accuracy, quality of the experimental setup, usefulness in an educational setting, creativity and technical realization of the video. The decisions of NIRx are final and binding, and not subject to appeal.
3. Prizes
1st Prize: 400 € (awarded as prepaid card) + 400 € discount on your next NIRx order + free remote training session with NIRx support team.
2nd Prize: 200 € (awarded as prepaid card) + 200 € discount on your next NIRx order + free remote training session with NIRx support team.
3rd Prize: 200 € discount on your next NIRx order + free remote training session with NIRx support team.
Prizes are not transferable. Prizes will be awarded to the primary author of the winning videos (see section 5 for authorship requirements). If a group submits a winning video, division of cash prizes is at the discretion of the primary author. Prizes will be awarded within two weeks after the winners are announced, provided the winners have supplied payment details on time.
Each winner will be responsible for submitting any required ethics-related report to their employer, or, if a government official, to the appropriate government office. Each winner will be required to advise NIRx if NIRx must also submit a report to the winner’s employer, or, if a government official, to the appropriate government office.
4. Authorship
Prizes will be awarded to the primary author of the winning videos. Authorship cannot be changed after the video is submitted.
Duplicate videos may not be submitted. Any entrant may submit more than one unique video. If the same video is submitted through multiple applications, only the first application will be eligible for the contest. The entrants of the other applications will not be considered primary authors, nor will they be eligible for prizes.
5. Contest Entrants’ Conduct
All entrants of the Show your fNIRS Research - Student Contest shall not submit any video(s) that in whole or in part violates or infringes in any way upon the rights of others; which is unlawful, threatening, abusive, defamatory, invasive of privacy or publicity rights; vulgar, obscene, profane, contains morbid images, or otherwise objectionable material; which encourages conduct that would constitute a criminal offense; gives rise to civil liability or otherwise violate any law, or which contains any advertising or any solicitation with respect to products or services.
All entrants shall not modify, exploit, create derivative works, or otherwise interfere with the material submitted by other entrants. In the event of permitted copying, distribution, or publication of such material, no changes in or deletion of author attribution, trademark legend, or copyright notice shall be made.
6. Third-Party Rights and Clearances
Proprietary Rights
Submitted videos must be the original work of the entrant and must not infringe upon the copyrights, trademarks, and rights of privacy, publicity, or any other proprietary rights of a person or entity, and may require: location releases for footage shot at any location; name, voice, and likeness releases for any person whose name, voice, likeness, and/or feature appears; releases for the use of any props, set dressings, and other materials used; releases from any individuals participating in the production of the video and releases for any other audio and/or audio-visual materials not wholly owned by the participant(s) that are used.
Permissions
If the video contains any material or elements not owned by the entrant(s) and/or are subject to proprietary rights of third parties, the entrant(s) hereby automatically grant(s) or warrant(s) that any third parties owning material included in the submitted video, has(ve) expressly granted to NIRx the royalty-free, perpetual, irrevocable, non-exclusive right and license to use, reproduce, edit, publish, translate, and distribute such material (in whole or in part) worldwide and/or to incorporate it in other works in any form, media, or technology now known or hereafter developed for the full term of any copyright that may exist in such material, with the objective to promote NIRx.
Burden of Determination
The burden of determining that any material is not protected by copyright, trademark, rights of privacy, publicity, or any other proprietary rights rests with the entrant. The entrant shall bear the sole liability for any damage resulting from any infringement of copyrights, proprietary rights, or any other harm resulting from such a submission.
Minors
If any person(s) appearing in any video is (are) under the age of 18, entrant must obtain the original signature of a parent or legal guardian before submitting video.
7. Termination, Cancellation, Suspension, Disqualification
NIRx reserves the right, at its sole discretion, to consider ineligible any video and disqualify the entrant, or to cancel, terminate, modify, or suspend the Show your fNIRS Research - Student Contest in whole or in part and without prior notice at any time, if it suspects or finds that:
The video actually or potentially infringes upon any third party’s intellectual property right and/or it is discovered that necessary permissions for an entered video have not been obtained (see Section 7).
The video does not comply with the established entry requirements and/or in the sole discretion of NIRx the video contains obscene, unlawful, or other objectionable material, as defined in Section 6.
The video is advertising or promoting products or services.
The entrant commits fraud relating to the entry process or the operation of the Show your fNIRS Research - Student Contest.
The entrant act in violation of these Rules and Guidelines.
NIRx reserves the right to cancel or terminate the Show your fNIRS Research - Student Contest in whole if a minimum number of participants is not reached.
8. User rights
Entrant grants to NIRx a royalty-free, perpetual, irrevocable, non-exclusive right and license to use, display, reproduce, edit, publish, translate, and distribute the submitted video (in whole or in part) worldwide and/or to incorporate it in other works in any form, media, or technology now known or hereafter developed for the full term of any copyright and renewal that may exist in such material, with the objective to promote NIRx.
Entrant grants to NIRx the right to use submitted video to create a trailer or to splice together with other submitted videos for the objective of promoting NIRx. Entrant agrees NIRx is not required to place acknowledgement (as stated below) on a trailer or spliced work as described in this paragraph.
Entrant grants to NIRx the right to use the entrants’ names, likenesses, photographs, voices, sounds and/or biographical information and videos in connection with the Show your fNIRS Research - Student Contest and for any and all advertising, publicity, and promotional purposes relating to NIRx.
9. Disclaimer of Liability
All entrant(s) by registering with the Show your fNIRS Research - Student Contest agree(s) that the NIRx, its representatives, employees, and contractors, are released and discharged from and against all and any costs, claims, damages, liabilities, and expenses of any sort arising out of, or generally relating to: submission of the material for the Show your fNIRS Research - Student Contest and participation in it, the use of the material by NIRx, the decisions made or actions taken by NIRx in connection to the conduct and administration of the Show your fNIRS Research - Student Contest and the acceptance and use on their part of any prize.
NIRx and its subsidiaries, its agents, representatives, employees, and contractors are not responsible for technical failures of any kind; any problems or delays arising from any technical, software, equipment malfunctions, computer viruses, or congestion; unavailability of the submission website; any other technical, equipment, or human errors of any kind with regards to the administration of the Show your fNIRS Research - Student Contest; or any damage or alteration to the entrants’ video that may occur in connection with the uploading or display of the video. Also, NIRx is not liable for any failure to screen the entered video on the Internet or at any venue.
The entrant(s) specifically acknowledge(s) that NIRx is not liable for the defamatory, offensive, or illegal conduct of other entrant(s) or of comments made anywhere where the video is posted and that the risk of injury from the foregoing rests entirely with the entrant(s); also the entrant(s) waive(s) any right to seek injunctive action or other equitable relief relating to any claim against NIRx and its agents, representatives, employees, and contractors.
10. Changes to the Rules and Guidelines
NIRx shall have the right at any time and without prior notice to modify, suspend, or terminate the Show your fNIRS Research - Student Contest or the Rules and Guidelines, or any part thereof; and/or impose new rules or guidelines as it considers appropriate. Such changes, modifications, additions, or deletions shall be effective immediately upon notice thereof, which may be given by means including, but not limited to, sending electronic or conventional mail to the entrants, or by any other means by which the entrants obtain notice thereof.